By Anita Ginsburg

While traveling for business offers several advantages, taking a break from your usual office routine can lessen productivity and create more hassle if not planned out carefully. The following tips will help you keep your employees on task throughout your trip so that you can enjoy the benefits of travel without the stress.

Create a Detailed Itinerary
You can’t predict everything, but you can start your business trip off right by planning your events in detail. Be clear about your expectations, the schedule involved and the consequences for misbehavior. A detailed itinerary sets the tone of a successful trip. Be sure to hand out hard copies and send out emails with the itinerary information.

Invite the Best Representatives
The best laid plans of a business trip can crumble without proper execution, and you’ll need your best representatives on board. Choose people who show responsibility in the office or those you feel might prove invaluable in a different setting. Consider the group of people and make sure they can keep each other on task and get word done efficiently.

Ditch the Commercial Flight
Airport delays account for a hefty percentage of business trip disasters, but you can avoid this hassle by chartering your own plane with a company such as Airco Aircraft Charters. Available in a wide range of cities, chartered flights can minimize delays and get you to your meetings on time and in better spirits.

Give Them a Break

Even the most focused executives know that allowing employees to explore a new city during a business trip can yield better results. Your employees need a break, and giving them the night off could actually boost your productivity for the duration of the trip.

Hold Recap Meetings
To ensure that your staff pays attention during lengthy conferences and meetings, hold a follow-up meeting at your hotel or a coffee shop. Ask specific questions and gather the feedback you need to make sure that everyone’s on the same page. Recap meetings also allow you to pinpoint employees who are contributing well to the team.

Provide Incentives
Reward your employees for a job well done by offering small incentives to those who prove their worth during the trip. Employees who provide good feedback, stay attentive during meetings and contribute to the group should earn the right for extra down time or a small monetary bonus.

The most important thing to remember on a business trip is that you can’t account for every delay or interruption, and you should plan accordingly. Relax the reins a little so that you can enjoy a productive trip without stressing out your employees. You’ll gain a greater advantage by being flexible than you would by remaining rigid in your expectations.

Anita Ginsburg is a freelance writer from Denver, CO and often writes about business, finance, education and home. She graduated from Colorado State University in 2004. A mother of two, she enjoys traveling with her family when she isn’t writing.